![]() Fixing missing font errors can be done using the Find/Replace Font dialog box. To fix missing link errors, use the Links panel to relink each of the missing linked files in the document. For the sake of time, I won’t walk through the process of fixing every error in the document, but I will show you where to start with fixing the three types of errors we typically see in the Preflight panel. For example, if I double-click on Text Frame in the Overset text category, I’ll be brought to the text frame on page 4 that contains overset text. I can double-click on any error listed in the Preflight panel to be brought directly to the error’s location in the document. Expanding the Text section shows that I have overset text and a missing font. I’ll also do the same for the text errors. To demonstrate how this works, I’ll click the arrow next to the Links category title to expand it, then I’ll click the arrow next to Missing link to see what linked files are missing in the document. To see specific information about the errors in the document, I’ll click on the arrow to the left of the error category's name to expand the category’s contents. The Preflight panel appears, and shows that I have three link errors and two text errors. I can do that by double-clicking on the error indicator. To view the full list of errors, I’ll want to open the Preflight panel. Right now, it’s showing a red circle along with the text “5 errors”. To start, I’ll look at the bottom of the document window for the Preflight indicator. Let’s see how to use the Preflight panel by using it to check the Classroom Technology Today document I have open in InDesign. Preflighting a document is often done before packaging a publication, to ensure the document is error free and that all the assets used in the document are available for packaging. The following video demonstrates how to preflight a document, so you can see how to accomplish the process even though our newsletter doesn't currently have any errors.ĭescription of the video: In this video, I’ll demonstrate how to use the Preflight panel in InDesign to check a document for errors. With each section expanded, we can see that there are a number of modified links in the document, as well as a missing font. Opening the Preflight panel for that document would have shown us the following list of problems: When we first opened extras.indd in a previous section, it had 8 problems that need fixing. However, if a document has issues, like extras.indd did when we first opened it, you may see something similar to the preflight status in the following image: If everything is alright with the document, we'll see the green dot and the text "No errors" for the preflight status. For example, if you've been working through the InDesign: The Basics materials from beginning to end, or are starting with this section and using the exercise files provided for this section, you'll likely see the following preflight status: The preflight section of the Status bar can tell us at a glance if the document has any errors. When we preflight a project, InDesign looks for any problems with the document, such as missing fonts, missing or modified links, and overset text, then lets us know if it encountered any issues and what page. Let's preflight the Midwest Pet Pals Gazette newsletter and make sure we don't have any errors with our file, then we'll package it so it can be sent off for printing. We can prevent this by preflighting and packaging the finished document. InDesign will make substitutions for any missing fonts, and graphics will display at a very low resolution or won't display at all. If someone opens the document on another computer, and InDesign can't find the files and fonts we used in our publication, our document won't look right or print properly. Additionally, we need to make sure that all of the project's assets, such as graphics, fonts, and other necessary files are included along with the InDesign document. Whenever we send an InDesign document to a print service or send it to another location outside of our own computer, we want to make sure that the contents are error-free and that there's no overset text or missing links. ![]() This involves checking the document for any errors, then packaging the completed document and all its associated files. At this point, we've finished laying out the contents of the Midwest Pet Pals Gazette, and now we can prepare it for printing.
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